The Future of Event Check-In in 2024: Why You Need an Event Check in App

April 24, 2023

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Gayathry P R

Almost everyone will make a good first impression, but only a few will make a good lasting impression

Sonya Parker

Making a positive impression on your attendees starts from the moment they arrive at your event. That’s why it’s important to prioritize a smooth and contactless check-in process.

A quick and efficient check-in experience sets the tone for your entire event and creates a positive atmosphere for your attendees.

Gone are the days of using a fussy pen-paper-excel check-in method that only slows down the process.

In 2024, it’s essential to avoid certain aspects of event check-in that can create a negative experience for attendees.

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  • Long wait times to check in at your event
  • Using printed spreadsheets that are outdated and don’t reflect last-minute changes
  • Poorly managed check-in lines that don’t support different ticket types, leading to confusion and frustration for attendees.
  • Delay in check-in since event staff is sorting thur pre-printed badges
  • Messy and chaotic registration desks that create a negative first impression.

8 Reasons Why You Need A Check In App ?

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1. Contactless Event Check In For Better Attendee Experience

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The mere thought of standing in long winding queues waiting to gain entry into events is exhausting for attendees. Last thing you want to do is apologise for long queues.

If you can save your attendees from that, there’s no better way to create a better first impression in their minds.

The best way to do that is make a smooth, contactless check-in experience using a robust event check-in platform.

The best free event check in app allows attendees to register, fill up their profiles, and design & print badges within the shortest possible time. Contactless check-in, event self-check-in and the ability to function offline are other must-have features you should look for in an event check-in software.

 

2. The Greener Choice For Sustainable Events

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An experienced event organizer like you needn’t be told about the amount of paper wasted at events . A good proportion of this wastage happens when creating attendee lists, printing tickets, and badges. 

With the introduction of a fast attendee check in app, you can cut down paper wastage and printing costs!

The onsite event badge printing feature, which prints badges only for attendees who are present, makes this possible.

Typical amount of waste generated per event

Choosing a greener alternative like free event check in app also helps you deal with last-minute changes to the event attendee list.

Time to reduce. reuse. recycle. Go green.

 

3. Trouble Free VIP Guest Check In

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Do you remember the last time you and your staff waited impatiently for the arrival of a special guest?

With a guest check in app integrated into your event check in software, this will soon be a thing of the past!

A guest check in app will notifiy you when a special guest arrives at the venue.Hence you can focus on essential tasks related to events without worrying about missing the arrival of VIPs.

It also gives you the liberty to customize the list of people who need to be notified. This feature is especially beneficial if there are multiple guests and each guest has a separate set of staff to attend to them. Overall it is a fast check-in solution for your events.

 

4. Better Event Staff Productivity Onsite

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As an event organizer, you would probably disagree with the old saying,” too many cooks spoil the broth,”.

And this is because you know that when it comes to organizing an event, no number of onsite event staff is too much.

There’s always so much work for your staff members, and that’s yet another reason why you need an event check in app!

Using the self-checkin feature in check in apps for events requires less event staff for supervision. It’s a cost effective event check in tips.

It results in greater productivity as your staff can focus on other important tasks relating to your event.

With the live data collected by the mobile event check in app it saves time as the real-time insights gained through this require hours of work if done manually.

 

5. Onsite Badge Printing, Contactless Registrations And Payments

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Allowing onsite event registrations onsite during the day of the event is an effective way to increase sales.

But manually handling both registrations and attendee check in is an arduous task.

And that’s where a guest check in app can benefit you.

Avoid long queues and wait times for attendees by printing conference badges on demand – using event check-in and badge printing software

Attendees can self-register with ease with a conference event check-in apps. In addition, If your event requires payment, you can collect the same through the guest check in app during registration. The event check in-app also allows your attendees to update their profiles and upgrade their badges if needed.

 

6. Live Event Check In Data & Reports

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How many attendees have checked in?

How many are yet to arrive?

Which sessions have the most attendees?

Some of the questions that run through your head during the day of your event. A pen and paper check-in method can’t answer these questions instantly, but an event check-in app can!

The best event check-in app guarantees a safe, super-fast event check-in. The insights gained from the event check-in data can be used to give personalized email reminders to attendees who haven’t shown up for the event yet.

It can also be used to make live decisions regarding your event like scheduling breaks, adjusting the air conditioning, and figuring out how to get attendees to visit areas that they haven’t visited yet!

 

How Does An Event Check In App Work?

Switching to a paid or free event check in app by doing away with the traditional pen and paper check-in method is a huge step. Hence, it is essential to understand how a QR code event check in app works before choosing the perfect event check in software. 

Every event check in app software collects attendee details through three primary methods scanning QR codes, simple search and check-in, and advanced means like using NFC tags or Facial Recognition. Entry through scanning QR codes is a fast check-in solution for events. 

Once the attendee has checked in, the event check-in app can instantly print badges onsite. This removes the pain of pre-printing badges and searching through them when an attendee walks in.

Conclusion

An event check in app guarantees one single thing – a smooth event check-in experience for your attendees.

But the positive impact this single action has on your event engagement and event ROI is worthwhile. So, the next time you host an event, remember to integrate an event check in app into your event. 

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