Keeping everyone updated during an event is super important, and a Mobile Event App can make it easy. Whether it's changing the schedule, letting people know about a room change, or sending out announcements, these apps are key. But when updates don’t work well, things can get messy. Notifications might not go out, or people might get too many at once.
Here’s how to solve these problems and keep your event on track.
1. Use one app for everything
The first step is using a single app to manage all updates. Check out our guide on Must-have Event Planning Tools & Software to reduce stress for insights on streamlining your tools. A Mobile Event App like Nunify lets you handle notifications, schedules, and messages in one place. This makes it easy to avoid mistakes and confusion.
2. Make Sure the Internet Works
Good internet is a must for sending updates. Check with the venue to ensure there’s strong Wi-Fi everywhere. It’s also smart to have backup options like mobile hotspots.
3. Test Notifications Before the Event
Notifications are a big part of real-time updates. Learn how to accelerate event app adoption for better communication. Test the app before the event to make sure notifications go out on time and to the right people. Try different styles of messages to see which work best.
4. Send Updates to the Right People
Don’t send the same message to everyone if it’s not relevant. For example:
- Tell sponsors about VIP events.
- Update attendees about the sessions they signed up for.
- This keeps people interested and avoids clutter.
5. Use Automation for Regular Updates
Save time by setting up automatic updates. Discover more about conference event app features to simplify your event workflows. You can schedule reminders, speaker announcements, or opening times for exhibits. Most event apps can do this for you.
6. Be Ready for Emergencies
Unexpected things happen, but having a plan can help. Avoid common pitfalls with our tips on hybrid event mistakes. Create a crisis communication plan so your team knows what to do. Use pre-written messages to share updates quickly.
7. Use Multiple Ways to Share Updates
Don’t rely on just one way to send updates. Use:
- Push notifications for quick alerts.
- Text messages for urgent news.
- Screens and signs for people to see updates around the venue.
- Emails for more detailed information.
This makes sure everyone gets the info they need.
8. Watch and Adjust as You Go
Events change all the time, so your updates need to keep up. Use tools in the app to track:
- How many people get and read your notifications.
- What feedback people give about updates.
- If something isn’t working, fix it right away.
9. Train Your Team
Your team needs to know how to use the app and handle updates. Train them ahead of time so they’re ready to handle any issues during the event.
10. Ask for Feedback After the Event
Once the event is over, ask attendees and sponsors how updates worked for them. Use our guide on measuring event success to make data-driven improvements. Questions like:
- Did they get updates on time?
- Was the information clear and useful?
- Use what they say to make improvements for your next event.
How to Get Real-Time Updates Right
Real-time updates are important for making an event run smoothly. With these 10 tips, you can handle updates easily and keep everyone happy. A Mobile Event App can help make sure your updates are clear, fast, and helpful.
Ready to make updates easier? Get started with the right Mobile Event App today!